BIM - BIM Grants Privacy Notice

Bord Iascaigh Mhara (BIM), Crofton Road, Dún Laoghaire, County Dublin, as the Data Controller, has created this notice to outline the manner in which personal data will be handled and processed in compliance with the General Data Protection Regulation (GDPR) and the Data Protection Act 2018 (DPA) for the purpose of administering grants.

This Privacy Notice provides you with information about the processing of personal data by BIM. For BIM to effectively deliver and administer grants, it is necessary to process personal data. Personal data means any information capable of identifying you as an individual, such as your address or telephone number.

Purpose of Processing

BIM has primary responsibility for the day-to-day processing of your personal data collected under the various grants schemes that it operates. As such, BIM is responsible for the following activities:

Processing grant application forms, claim forms and supporting documentation, such as declarations;
Providing you with support through answering queries;
Validating the information you provide to demonstrate compliance with the scheme criteria;
Appointing a third-party non-BIM agent to your application, where applicable;
Processing data to approve grant amounts.

The lawful basis for this process is Public Task (Article 6(1)(e) GDPR). BIM allocates funding made available by the European Union and Irish Government. Expenditure under schemes managed by BIM under various EU funds that are established under various regulations, for example, funding under the Seafood Training Scheme (Fisheries) is made available under the Training and Capacity Building Scheme, which is established under Union Priority 1 (Sustainable Development of Fisheries) and Union Priority 2 (Sustainable Development of Aquaculture) of Ireland’s Operational Programme under the European Maritime, Fisheries and Aquaculture Fund 2021-2027, co-funded by the Government of Ireland and the European Commission. The applicable legislation for each grant is defined below.

Information about data collected for specific grants schemes can be found below.

Purpose	Categories of data	Data Subjects
To register for an account	Title Name Position Contact Number Email Date of birth Gender Website Social media Work address Organisation	Applicant
To link user to their organisation	Organisation Name Organisation Address Phone number and email address	Applicant
To link the vessel to a vessel owner	Vessel Name Port registration number CFR number	Applicant
To manage and respond to queries	Query date Format of query i.e., phone, email Individual requesting the information Brief summary of information provided Response issued Name of responder Date when query was responded to	Applicant
To maintain access logs	Name Time of action Action taken	Applicant BIM employee
To appoint an agent	Name of Applicant Address of Applicant Email of Applicant Phone number of Applicant Name of Agent Email address of Agent Phone number of Agent	Agent Applicant
To associate an additional individual (associate contact) with an application	Name Email address Phone number	Applicant Additional Individual
To share grant applications to be reviewed by third party e.g. Fisheries Local Action Group (FLAG) Boards where relevant	Name Contact details	Applicant

Disclosure of your information

Your personal data that BIM holds may be shared with government departments, national or EU agencies with responsibility for the marine and online application administration. Details of projects may be shared with the Managing Authority for the European Maritime, Fisheries and Aquaculture Fund (EMFAF), and details of any supports will be published online as required by Regulation (EU) 2021/113 of 7 July 2021 establishing the European Maritime, Fisheries and Aquaculture Fund and amending Regulation (EU) 2017/1004.

BIM may also share details of your application with FLAG boards. These are groups established to assist their local communities in providing guidance on how to complete grant applications and reviewing applications. FLAG board members can only see the applications for which they are a reviewer.

BIM will only permit contracted service providers to process your personal data for specified purposes and in accordance with its instructions. Only the minimum personal data necessary will be shared with these providers.

International Transfers

BIM does not currently transfer data outside of the EEA for the purposes of grants administration.

Your rights as an individual

Under the GDPR and the DPA, you have a number of rights with regard to your personal data:

Right to Access: This enables you to receive a copy of the personal data we hold about you.
Right to Rectification: This enables you to have any incomplete or inaccurate data we hold about you corrected, though we may need to verify the accuracy of the new data you provide to us.
Right to Erasure: This enables you to ask us to delete or remove personal data in certain circumstances.
Right to Object: This enables you to object to the processing of your data.
Right to Restriction: This enables you to ask us to suspend the processing of your personal data in specific circumstances.
Right to Portability: This enables you to request that we provide you, or a third-party you have chosen, your personal data in a structured, commonly used, machine-readable format.

If you believe that BIM has not complied with the requirements of the GDPR or DPA, you have the right to lodge a complaint with the Data Protection Commission, available at info@dataprotection.ie or by post 21 Fitzwilliams Square, Dublin 2, D02 RD28.

If you wish to exercise any of your rights, please contact us at dataprotection@bim.ie. We will seek to deal with your request without undue delay, and in any event within one month (subject to any extensions to which we are lawfully entitled). Any request to access personal data will be dealt with free of charge unless it is considered excessive in which case, we may charge a reasonable fee.

Automated decision making

We do not engage in fully automated decision making which has significant or legal effects on you in the provision of our services.

Data Protection Officer

If you have any queries you can write to us at dataprotection@bim.ie or Data Protection Officer, Bord Iascaigh Mhara, Crofton Road, Dún Laoghaire, Co. Dublin, A96 E5A0.

Data Retention

All personal data will be retained for as long as is necessary and in line with BIM’s Retention Policy. For more information about how long your data will be retained, please contact dataprotection@bim.ie.

Data security and storage of personal data

We use a range of physical, electronic, and managerial measures to ensure that we keep your personal data secure, accurate and up to date. These measures include education and training to relevant staff to ensure they are aware of our data protection obligations when processing personal data, administrative and technical controls to restrict access to personal data to a need-to-know basis, technological security measures, including firewalls, encryption, and anti-virus software; and physical security measures, such as staff security passes to access our premises.

All information you provide to BIM is stored on secure servers. Where BIM has provided you with (or where you have chosen) a password which enables you to access certain parts of our site, you are responsible for keeping this password confidential. We ask you not to share a password with anyone.

Last Updated: 18/04/2024

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